Accounts receivable refers to the amount of money a business owes its customers for goods or services that have been delivered or provided on credit. Managing accounts receivable involves invoicing customers, tracking payments, and following up on overdue payments.

Effective accounts receivable management is crucial for maintaining healthy cash flow and ensuring that the company has the necessary funds to operate.

1. Preparing and sending invoices to customers
2. Follow-up for customer receivables
3. Preparing AR aging reports

Accounts payable refers to the outstanding obligations that a business has to its suppliers or vendors for goods and services that have been provided on credit.

The accounts payable process typically involves receiving invoices from suppliers, verifying the accuracy of the invoices, and then making payments within the agreed-upon terms. 

Managing accounts payable efficiently is important for maintaining good relationships with suppliers and managing the company’s cash flow effectively. Additionally, accurate tracking of accounts payable is essential for financial reporting and analysis.

1. Processing vendor invoices with 2-way or 3-way match
2. Processing payment runs
3. Preparing AP aging reports
4. Issuing 1099’s

Payroll processing is the systematic and accurate calculation, recording, and distribution of employees’ salaries and wages, along with any deductions and withholdings. It is a critical function within an organization, to ensure that employees are compensated correctly and on time while adhering to legal and regulatory requirements. Additionally, maintaining confidentiality and security in handling sensitive employee information is of utmost importance during payroll processing.

1. Processing payroll and updating records on ADP/Paychex
2. Interacting with ADP/Paychex to resolve issues
3. Ensuring that quarterly and annual returns are filed by ADP/Paychex
4. Administration of benefits to employees like health insurance, FSA, transit, etc
5. 401(K)

The controller is a senior-level position in the finance department and is responsible for overseeing various accounting and financial functions. The specific services provided by a controller can vary depending on the size and structure of the organization, but they generally include the following:

1. Financial reporting: Preparation and oversight of accurate and timely financial statements in accordance with accounting standards and regulatory requirements
2. Internal controls: Establishing and maintaining internal controls to safeguard the company’s assets and ensure the reliability of financial reporting
3. Transactional processing: Managing day-to-day accounting activities, including accounts payable, accounts receivable
4. Closing of books: Overseeing the closing of accounts for a period
5. Budgeting and forecasting: Collaborating with other departments to develop annual budgets and financial forecasts, and monitoring actual financial performance against budgeted figures
6. Audit preparation: Coordinating and preparing the company for audits conducted by external auditors or internal audit teams
7. Compliance: Ensuring compliance with accounting principles, financial regulations, and company policies. Coordinating and overseeing the preparation of tax filings and ensuring compliance with tax laws and regulations
8. Team leadership: Supervising and leading the accounting and finance team.

The CFO is a key member of the senior management team and is primarily focused on shaping the financial strategy, providing financial insights, and ensuring the overall financial health of the company. Here are key aspects of CFO services:

1. Financial strategy: Developing and executing the overall financial strategy of the organization in alignment with business goals and objectives.
2. Capital structure management: Managing the organization’s capital structure by making decisions about financing, debt, equity, and other financial instruments.
3. Risk Management: Assessing and managing financial risks that may impact the organization’s performance.
4. Mergers and Acquisitions: Evaluating potential mergers, acquisitions, and strategic partnerships.
5. Investor relations: Interacting with investors, analysts, and other stakeholders.
6. Cash flow management: Managing overall cash flow and liquidity to ensure the organization has sufficient funds to meet its obligations.
7. Financial planning and analysis: Overseeing financial planning and analysis functions, including budgeting, forecasting, and variance analysis.
8. Leadership and board interaction: Serving as a strategic advisor to the CEO and other executives. Interacting with the company’s board of directors and presenting financial information.
9. Compliance and legal oversight: Ensuring compliance with financial regulations and reporting requirements.

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Finance and Accounting is the lifeblood of every business and the engine that drives growth. But for too many companies, it’s also a black hole of time and resources. Mountains of spreadsheets, endless manual tasks, and the constant struggle to maintain accuracy – it’s enough to make any CFO groan.

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Undeniable Benefits of F&A Process Automation –

1. Increased efficiency: Free your team from repetitive tasks and unlock their potential for higher-value work.
2. Improved accuracy: Eliminate human error and ensure data integrity throughout your financial processes.
3. Enhanced reporting: Gain real-time insights into your financial health with automated reports and dashboards.
4. Boosted productivity: Automate manual tasks and streamline workflows for greater operational efficiency.
5. Reduced costs: Lower operational expenses and minimize compliance risks with automated solutions.

Our technology partner – AutomationEdge is a leading Hyperautomation platform globally with end-to-end automation capabilities. 

To know more – visit our partner site